Useful Excel Keyboard Shortcuts and Function Keys for Windows

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Frequently I am gathering information about Useful Excel Keyboard Shortcuts, Which is used by typing some function keys for Windows with the help of Keyboard. Some time ago I started documenting and writing down (what is growing to be) an extremely comprehensive list of Excel shortcuts and function keys for Windows.

Here is the list of some Useful Excel Keyboard Shortcuts

You can also download cheat sheet for free by clicking here.

File: Useful Excel Keyboard Shortcuts and Function Keys

  • Create new workbook – Ctrl + N
  • Open workbook – Ctrl + O
  • Save workbook – Ctrl + S
  • Save as  – F12
  • Print file – Ctrl + P
  • Open print preview window – Ctrl + F2
  • Close current workbook – Ctrl + F4
  • Close Excel – Alt + F4

Ribbon: Useful Excel Keyboard Shortcuts and Function Keys

  • Expand or collapse ribbon – Ctrl + F1
  • Activate access keys – Alt
  • Move to next ribbon control – Tab
  • Activate or open selected control – Space
  • Confirm control change – Enter
  • Get help on selected control – F1

General: Useful Excel Keyboard Shortcuts and Function Keys

  • Open help – F1
  • Undo last action – Ctrl + Z
  • Redo last action – Ctrl + Y
  • Copy selected cells – Ctrl + C
  • Repeat last action – F4
  • Cut selected cells – Ctrl + X
  • Paste content from clipboard – Ctrl + V
  • Display the Paste Special dialog box – Ctrl + Alt + V
  • Display find and replace – Ctrl + F
  • Display find and replace, replace selected – Ctrl + H
  • Find previous match – Ctrl + Shift + F4
  • Find next match – Shift + F4
  • Create embedded chart – Alt + F1
  • Create chart in new worksheet – F11
  • Toggle Autofilter – Ctrl + Shift + L
  • Activate filter – Alt + ↓
  • Insert table – Ctrl + T
  • Select table row – Shift + Space
  • Select table column – Ctrl + Space
  • Select table – Ctrl + A

Drag and Drop: Useful Excel Keyboard Shortcuts and Function Keys

  • Drag and cut – drag
  • Drag and copy – Ctrl + drag
  • Drag and insert – Shift + drag
  • Drag and insert copy – Ctrl + Shift + drag
  • Drag to worksheet – Alt + drag
  • Drag to duplicate worksheet – Ctrl + drag

Navigation: Useful Excel Keyboard Shortcuts and Function Keys

  • Move one cell right –
  • Move one cell left –
  • Move one cell up –
  • Move one cell down – ↓
  • Move one screen right – Alt + PgDn
  • Move one screen left – Alt + PgUp
  • Move one screen up – PgUp
  • Move one screen down – PgDn
  • Move to right edge of data region – Ctrl + →
  • Move to left edge of data region – Ctrl + ←
  • Move to top edge of data region – Ctrl + ↑
  • Move to bottom edge of data region – Ctrl + ↓
  • Move to beginning of row – Home
  • Move to last cell in worksheet – Ctrl + End
  • Move to first cell in worksheet – Ctrl + Home
  • Turn End mode on – End

Selection: Useful Excel Keyboard Shortcuts and Function Keys

  • Select entire row – Shift + Space
  • Select entire column – Ctrl + Space
  • Select entire worksheet – Ctrl + A
  • Add adjacent cells to selection – Shift + Click
  • Add non-adjacent cells to selection – Ctrl + Click
  • Move right between non-adjacent selections – Ctrl + Alt + →
  • Move left between non-adjacent selections – Ctrl + Alt + ←
  • Toggle add to selection mode – Shift + F8
  • Cancel selection – Esc

Active Cell: Useful Excel Keyboard Shortcuts and Function Keys

  • Select active cell only – Shift + Backspace
  • Show the active cell on worksheet – Ctrl + Backspace
  • Move active cell clockwise in selection – Ctrl + .
  • Move active cell down in selection – Enter
  • Move active cell up in selection – Shift + Enter
  • Move active cell right in a selection – Tab
  • Move active cell left in a selection – Shift + Tab

Extend Selection: Useful Excel Keyboard Shortcuts and Function Keys

  • Extend selection by one cell right – Shift + →
  • Extend selection by one cell left – Shift + ←
  • Extend selection by one cell up – Shift + ↑
  • Extend selection by one cell down – Shift + ↓
  • Extend the selection to the last cell right – Ctrl + Shift + →
  • Extend the selection to the last cell left – Ctrl + Shift + ←
  • Extend the selection to the last cell up – Ctrl + Shift + ↑
  • Extend the selection to the last cell down – Ctrl + Shift + ↓
  • Extend selection up one screen – Shift + PgUp
  • Extend selection down one screen – Shift + PgDn
  • Extend selection right one screen – Alt + Shift + PgDn
  • Extend selection left one screen – Alt + Shift + PgUp
  • Extend selection to start of row – Shift + Home
  • Extend selection to first cell in worksheet – Ctrl + Shift + Home
  • Extend selection to last cell in worksheet – Ctrl + Shift + End
  • Toggle extend selection mode – F8

Select Special: Useful Excel Keyboard Shortcuts and Function Keys

  • Display ‘Go To’ dialog box – Ctrl + G
  • Select cells with comments – Ctrl + Shift + O
  • Select current region around active cell – Ctrl + Shift + *
  • Select current region – Ctrl + A
  • Select current array – Ctrl + /
  • Select row differences – Ctrl + \
  • Select column differences – Ctrl + Shift + |
  • Select direct precedents – Ctrl + [
  • Select all precedents – Ctrl + Shift + {
  • Select direct dependents – Ctrl + ]
  • Select all dependents – Ctrl + Shift + }
  • Select visible cells only – Alt + ;

Cell edit mode: Useful Excel Keyboard Shortcuts and Function Keys

  • Edit the active cell – F2
  • Insert or edit comment – Shift + F2
  • Cancel entry – Esc
  • Select one character right – Shift + →
  • Select one character left – Shift + ←
  • Move one word right – Ctrl + →
  • Move one word left – Ctrl + ←
  • Select one word right – Ctrl + Shift + →
  • Select one word left – Ctrl + Shift + ←
  • Select to beginning of cell – Shift + Home
  • Select to end of cell – Shift + End
  • Delete to end of line – Ctrl + Delete
  • Delete character to the left of cursor – Backspace
  • Delete character to the right of cursor – Delete
  • Start a new line in the same cell – Alt + Enter

Entering data: Useful Excel Keyboard Shortcuts and Function Keys

  • Enter and move down – Enter
  • Enter and move up – Shift + Enter
  • Enter and move right – Tab
  • Enter and move left – Shift + Tab
  • Complete entry and stay in same cell – Ctrl + Enter
  • Enter same data in multiple cells – Ctrl + Enter
  • Insert current date – Ctrl + ;
  • Insert current time – Ctrl + Shift + :
  • Fill down from cell above – Ctrl + D
  • Fill right from cell left – Ctrl + R
  • Copy formula from cell above – Ctrl + ‘
  • Copy value from cell above – Ctrl + Shift + “
  • Add hyperlink – Ctrl + K
  • Display AutoComplete list – Alt + ↓
  • Flash fill – Ctrl + E

Formatting: Useful Excel Keyboard Shortcuts and Function Keys

  • Format (almost) anything – Ctrl + 1
  • Display Format Cells with Font tab selected – Ctrl + Shift + F
  • Apply or remove bold formatting – Ctrl + B
  • Apply or remove italic formatting – Ctrl + I
  • Apply or remove underscoring – Ctrl + U
  • Apply or remove strikethrough formatting – Ctrl + 5
  • Align center – Alt + H + A + C
  • Align left – Alt + H + A + L
  • Align right – Alt + H + A + R
  • Indent – Alt + H + 6
  • Remove indent – Alt + H + 5
  • Increase font size one step – Alt + H + F + G
  • Decrease font size one step – Alt + H + F + K

Number Formatting: Useful Excel Keyboard Shortcuts and Function Keys

  • Apply general format – Ctrl + Shift + ~
  • Apply currency format – Ctrl + Shift + $
  • Apply percentage format – Ctrl + Shift + %
  • Apply scientific format – Ctrl + Shift + ^
  • Apply date format – Ctrl + Shift + #
  • Apply time format – Ctrl + Shift + @
  • Apply number format – Ctrl + Shift + !

Borders

  • Add border outline – Ctrl + Shift + &
  • Add or remove border right – Alt + R
  • Add or remove border left – Alt + L
  • Add or remove border top – Alt + T
  • Add or remove border bottom – Alt + B
  • Add or remove border upward diagonal – Alt + D
  • Add or remove border horizontal interior – Alt + H
  • Add or remove border vertical interior – Alt + V
  • Remove borders – Ctrl + Shift + _

Formulas

  • Toggle absolute and relative references – F4
  • Open the Insert Function Dialog Box – Shift + F3
  • Autosum selected cells – Alt + =
  • Toggle formulas on and off – Ctrl + `
  • Insert function arguments – Ctrl + Shift + A
  • Enter array formula – Ctrl + Shift + Enter
  • Calculate worksheets – F9
  • Calculate active worksheet – Shift + F9
  • Force calculate all worksheets – Ctrl + Alt + F9
  • Evaluate part of a formula – F9
  • Expand or collapse the formula bar – Ctrl + Shift + U
  • Display function arguments dialog box – Ctrl + A
  • Define name – Ctrl + F3
  • Define name using row and column labels – Ctrl + Shift + F3
  • Paste name into formula – F3
  • Accept function with autocomplete – Tab

Grid Operations

  • Display Insert Dialog box – Ctrl + Shift + +
  • Insert rows – Ctrl + Shift + +
  • Insert columns – Ctrl + Shift + +
  • Display Delete dialog box – Ctrl + –
  • Delete rows – Ctrl + –
  • Delete columns – Ctrl + –
  • Delete cells – Ctrl + –
  • Delete contents of selected cells – Delete
  • Hide columns – Ctrl + 0
  • Hide rows – Ctrl + 9
  • Unhide rows – Ctrl + Shift + 9
  • Unhide columns – Ctrl + Shift + 0
  • Group rows or columns – Alt + Shift + →
  • Ungroup rows or columns – Alt + Shift + ←
  • Open Group Dialog Box – Alt + Shift + →
  • Open Ungroup Dialog Box – Alt + Shift + ←
  • Hide or show outline symbols – Ctrl + 8

Pivot Tables

  • Select entire pivot table – Ctrl + A
  • Toggle pivot table field checkbox – Space
  • Group pivot table items – Alt + Shift + →
  • Ungroup pivot table items – Alt + Shift + ←
  • Hide pivot table item – Ctrl + –
  • Create pivot chart on same worksheet – Alt + F1
  • Create pivot chart on new worksheet – F11
  • Open pivot table wizard – Alt + D + P

Workbook

  • Insert new worksheet – Shift + F11
  • Go to next worksheet – Ctrl + PgDn
  • Go to previous worksheet – Ctrl + PgUp
  • Move to next pane – F6
  • Move to previous pane – Shift + F6
  • Go to next workbook – Ctrl + Tab
  • Go to previous workbook – Ctrl + Shift + Tab
  • Minimize current workbook window – Ctrl + F9
  • Maximize current workbook window – Ctrl + F10
  • Select adjacent worksheets – Shift + Click
  • Select non-adjacent worksheets – Ctrl + Click
  • Toggle scroll lock – ScrLk

Dialog boxes

  • Move to next control – Tab
  • Move to previous control – Shift + Tab
  • Move to next tab – Ctrl + Tab
  • Move to previous tab – Ctrl + Shift + Tab
  • Accept and apply – Enter
  • Check and uncheck box – Space
  • Cancel and close the dialog box – Esc

Other

  • Open Spelling dialog box – F7
  • Open Thesaurus dialog box – Shift + F7
  • Open Macro dialog box – Alt + F8
  • Open VBA Editor – Alt + F11
  • Duplicate object – Ctrl + D
  • Snap to grid – Alt
  • Hide or show objects – Ctrl + 6
  • Display Modify Cell Style dialog box – Alt + ‘
  • Display shortcut menu – Shift + F10
  • Display control menu – Alt + Space

You can also download cheat sheet for free by clicking here.

Can we ask you a favor? Can you please share these Useful Excel Keyboard Shortcuts with your friends if it’s useful to you? Thanks!

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